UHV Employee FAQs

FAQ ID # 77

Open Records Request for information past retention date
Last Update :2017/07/24

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Question / Issue

In response to an open records request, I am in the process of reviewing documentation in my office files, and I have discovered some relevant documents that should have already been destroyed. May I go ahead and destroy these records?

Answer / Solution

No.  If the information existed at the time of the request, it must be reviewed.  Reminder: destruction of records is always halted in cases of a pending audit, litigation, open records request, or administrative review.  For more information, contact the Records Management Administrator at (361) 570-4826.

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